Regular Meeting - Board of Trustees
Los Gatos-Saratoga Jt. Un. HSD
March 14, 2017 5:45PM
Library, Los Gatos High School: 20 High School Court, Los Gatos, CA 95030
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Approve the Agenda
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Approve the Agenda
Passed with a motion by Robin Mano and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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| An opportunity for the public to comment on items on the Closed Session agenda. |
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| There was no comment on the Closed Session Agenda. |
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20300 Herriman Avenue, Saratoga, CA 95070 - Pool
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| The board met in Closed Session and no action was taken. |
| The President will report on action taken in Closed Session. |
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Student Board Representatives Nathon Chin, SHS, and Nat Redfern, LGHS, spoke regarding various school events and programs including:
SHS: Benefit Fashion Show, MAP trip to LA, MESH Benefit concert which raised over $2K for Harmony Benefit, Jazz Cabaret, and Pi Day.
LGHS: Club Day, Job Share program, all-school Lip Dub, Legally Blonde, Leadership elections and SBAC testing.
Both schools reported regarding athletic events. |
| Student Board Representatives from SHS and LGHS will comment regarding school activities, events and accomplishments. |
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Mr. Mistele reported a very successful all staff P.D. day, led by members of the ILC team and Asst. Superintendent, Carrie Bosco; acknowledged Adam Minyard, Brian Thompson, Nicole Dalesio, Julie Grenier, Tony Palma.
Ms. Rossi acknowledged the importance of professional development as part of our district's culture. |
| Members of staff will comment regarding school and district accomplishments, events, and activities. |
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The public may ask questions relevant to agenda items at the time those are under consideration. While not required, we would appreciate it if you would identify yourself with your name and address when addressing the Board. Time is allowed at designated times on the Agenda for the Public to address the Board on an item which is not on the agenda during the opportunity for Public Concerns. Speakers are asked to limit remarks to three minutes (with a maximum of twenty minutes for one topic). No action will be taken by the Board at this time. The Board may put the issue on a future agenda for more discussion and/or action, or may refer the issue to the administration for follow-up. Any individual requiring disability-related accommodations or modifications including auxiliary aids and services in order to participate in the Board meeting should contact the Superintendent in writing.
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| There was no comment. |
| An opportunity for the public to comment on items not on the Agenda. |
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Measure E, the District’s voter approved General Obligation Bond, passed on June Parcel Tax Measure, passed on June 3, 2014, requires the formation of an independent citizen Oversight Committee to ensure that General Obligation Bond proceeds is allocated in accordance with the language of the Measure E. On September 9th, the board adopted Resolution 14-01, establishing said citizen oversight committee and approving the committee by-laws (in accordance with Strict Accountability in Local School Construction Bonds Act of 2000). The Committee has met throughout the year and, per Section 3 of the Bylaws, reviewed expenditures and, in the attached report,provided a statement indicating whether the District is in compliance with the requirements of Article XIIIA, Section 1(b)(3) of the California Constitution. The report also provides a summary of the committee's activities throughout the year. The CBOC Chairperson, Mr. Rick Tinsley, will present the Annual Report to the LGSUHSD Board of Trustees on behalf of the committee.
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| Mr. Rick Tinsley, Chairperson - Measure E Citizens' Bond Oversight Committee, presented the Annual Report 2016, verifying that all Measure E funds were spent in accordance with the language of Measure E. |
CBOC Annual Report 2016
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| Carrie Bosco |
Members of the district's ILT/ILC will present an update regarding the accomplishments, activities, goals and next steps of the teams.
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Ms. Bosco introduced the members of the ILC (Instructional Leadership Collaborative) Adam Minyard, Brian Thompson, Tony Palma, Julie Grenier and Nicole Dalesio.
Questions:
1. How are we encouraging more teachers to use Canvas more effectively/extensively? ILC is offering more training and support; individual teachers modelling to peers; need to keep moving forward.
2. Can we run reports to measure individual teacher usage? We are seeing various levels of usage and everyone is more willing to try.
3. Are we seeing more timely feedback? Yes, per the Student Board representatives.
4. How many outcomes are there for the goal regarding homework; wants to ensure homework is still a valuable tool for helping students learn; wants to help students learn to balance stresses? The S3 committee focused on reducing student stress through a variety of strategies, including examining homework practices; S3 will be looking at best practices and research around all aspects of homework. A report will be provided to the Board.
Good data already presented at SHS Guidance night around homework associated with specific courses.
Kudos to the ILC team for providing support and leadership that moves the work of the school in these areas forward.
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ILT/ILC 3 14 17
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| Bob Mistele/Greg Medici |
District staff and the Board of Trustees will review proposed changes to facility rental processes and fees. In addition, Board Policy 1330, Use of Facilities, will be presented for initial review. Adjustments to facility rental rates, designed to be reflective of use and maintenance costs, will be discussed. Final adoption of Board Policy and approval of a revised rate structure is scheduled at a subsequent board meeting.
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Mr. English, Mr. Medici and Mr. Mistele presented an overview of Facility Rental fees and processes. This is a first look. It has been almost 15 years since we reviewed policies and fees.
Mr. Medici noted we could differentiate fees for non-profits based on fees the groups charged, per the Civic Center Act.
Swimming pools not included since they are currently 100% used and then subject to contract rental vs. hourly rental.
Questions:
1. Did the MOU for pool use with LGS Recreation expire? This will be a separate discussion. LGS Recreation uses the Community Room and other facilities and, while they are in Group 1, they do pay some fees when offering classes to the public. Maybe LGS Recreation needs special consideration; maybe they should be in Group 2. Other Group 1 organizations may pay fees in certain circumstances - goal is to ensure they can access our facilities while ensuring priority access for our students. Sample language: "Fees for organizations in Group 1 are at the discretion of the district." Find equitable language that protects our students but provides flexibility.
2. What about charging for utilities?
3. Does CMEA pay fees? Our students participate. This is like CCS finals where we participate. These are national organization events that benefit our students.
4. Which group will renters with an existing campus-based, district-approved coaching relationship belong to? It depends based on the type of organization; this stipulation is about prioritization.
5. Can teachers use classroom for private tutoring? No, not if they're charging fees.
6. The columns/fees charts need to be reconciled.
7. Why are our new fees lower than PAUSD? Too much of an increase would be problematic. We need to be realistic so we don't destroy programs we've supported for a long time; community relationships are important. We could phase in escalation; notify users there may be future increases.
8. What about payment of custodial fees? This is not being systematically charged for small events so will be a new cost for those users. Chinese School at SHS has a separate contract and no specific custodial fees; we need to be equitable.
The next meeting will be the first reading of fee structure; the board policy will be presented for adoption at the March 28th board meeting.
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BP 1330
facilities fees
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| Carrie Bosco |
The following novels are being recommended for adoption: - Farewell to Manzanr: Jeanne Wakatsuki Jouston and James Houston
- The Sunflower - On the Possibilities of Forgiveness: Simon Wiesenthal
These titles are currently being requested for use in the LGHS "Social Justice Change/English (12)" course. The specific reasons for selection are noted in the attached "Recommendation for Adoption of Instructional Materials" forms.
Tonight, the Board of Trustees will have the opportunity to review the materials. Final adoption will take place on March 28, 2017.
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| Ms. Bosco presented two additional novels for adoption. They will be presented for adoption on March 28th. |
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Instructional Materials English 12 (2)
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| Carrie Bosco |
Board Policy 1312.3 has been updated to reflect programs that must be investigated in accordance with the uniform complaint procedures (UCP), as listed on the California Department of Education's 2016/17 UCP Checklist. This updated policy is being presented this evening for initial review. Final adoption is scheduled for March 28, 2017.
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| Ms. Bosco presented a revised BP 1312.3 for initial review; to be presented for adoption on March 28th. |
BP 1312.3
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| Greg Medici |
Contractor: Santa Clara County Office of Education
Description of Services: Technology services to the District --- including the financial system and internet bandwidth, firewall and filtering.
Cost of Services: $81,854
Schedule of Services: 2017-18 School Year
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Approve the 2017-18 Technology Services Contract with Santa Clara County Office of Education. |
Approve the 2017-18 Technology Services Contract with Santa Clara County Office of Education. Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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Santa Clara County Office of Education Annual Technical Services Contract --- 2017-18 School Year
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| Greg Medici and Phil English |
| This change order, #5, includes added scope items. Work includes adding power to sewer pump for lower fields, removal of saturated gold fines at softball and repairs to the low voltage systems in the basement of the Library, where the Lower Fields low voltage and power come from. System components and wiring had been damaged by rodents and water. Name of Organization: General Lighting Description of Services: Electrical Utilities & Technology Date(s) of Service/Schedule: March 2017 Cost of Services: $36,490.00
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Approve Change Order #5 General Lighting Services, LGHS Lower Fields
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Approve Change Order #5 General Lighting Services, LGHS Lower Fields
Passed with a motion by Cynthia Chang and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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GLS CO 5
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| Greg Medici and Phil English |
| This change order, #5, includes the rework added to extend the sewer and water services to the new restroom location. The restroom as planned would have left little space for bleachers at the softball field, behind home plate. The restroom was relocated to the other end of the batting cages and closer to the Field Hockey/Lacrosse field. Name of Organization: Ciari Plumbing Description of Services: Underground Utilities Date(s) of Service/Schedule: December 2016 - March 2017 Cost of Services: $26,089.00
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| Authorize the Assistant Superintendent/CBO to approve Change Order #5 with Ciari Plumbing for additional work performed on the project.
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Authorize the Assistant Superintendent/CBO to approve Change Order #5 with Ciari Plumbing for additional work performed on the project.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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Ciari CO 5
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| Greg Medici and Phil English |
| This change order, #6, includes the removal of rock from the Field Hockey/Lacrosse turf area. The rock furnished did not meet the drainage requirements and needed to be removed for the turf area to function as designed. Name of Organization: Valley Precision Grading Description of Services: Grading Date(s) of Service/Schedule: November 2016 – March 2017 Cost of Services: $21,178.00
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| Authorize the Assistant Superintendent/CBO to approve Change Order #6 with Valley Precision Grading for additional work performed on the project.
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Authorize the Assistant Superintendent/CBO to approve Change Order #6 with Valley Precision Grading for additional work performed on the project.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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CO 6 valley precision grading
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| Greg Medici and Phil English |
| This agreement provides the code required geo-technical testing and inspection for the project. This work is part of the quality controls required by DSA building codes for project. CEL has worked with the District on the Lower Field Project and due to ongoing weather issues, difficulty with products and schedule impacts this additional agreement is required to complete the project. Name of Organization: CEL Engineers Description of Services: Geotechnical Testing & Inspection Date(s) of Service/Schedule: January 2017 – March 2017 Cost of Services: $12,000.00
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| Authorize the Assistant Superintendent/CBO to award contract to CEL Engineers to provide the geo-technical testing and inspection for the project.
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Authorize the Assistant Superintendent/CBO to award contract to CEL Engineers to provide the geo-technical testing and inspection for the project.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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CEL Geo
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| This agreement provides the engineering, design and survey work required to extend the erosion control wall along the access road at Los Gatos. The design will continue the current block wall stabilizing the sloped soil along the access road. This will complete the design work related to the project. Name of Organization: Sandis Engineering Description of Services: Engineering, Design & Survey Date(s) of Service/Schedule: March 2017 – June 2017 Cost of Services: $32,800.00
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| Authorize the Assistant Superintendent/CBO to award contract to Sandis Engineers for the engineering and design on the project.
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Authorize the Assistant Superintendent/CBO to award contract to Sandis Engineers for the engineering and design on the project.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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Sandis
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| Greg Medici and Phil English |
| This agreement provides the code required geo-technical testing and inspection for the project. This work is part of the quality controls required by DSA building codes for project. CEL has worked with the District on the adjacent Lower Field Project and that working knowledge of the soil conditions will assist this project. CEL rates remain the same as other projects that were competitively priced and all costs are verified by District on site staff. Name of Organization: CEL Engineers Description of Services: Geotechnical Testing & Inspection Date(s) of Service/Schedule: March 2017 – June 2017 Cost of Services: $27,800.00
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| Authorize the Assistant Superintendent/CBO to award contract to CEL Engineers to provide the geo-technical testing and inspection for the project.
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Authorize the Assistant Superintendent/CBO to award contract to CEL Engineers to provide the geo-technical testing and inspection for the project.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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CEL erosion control
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| This agreement provides for new fiber, IDF and distribution cabling and devices within the Community Room at LGHS. This work also required fiber and IDF upgrades at the small gym and girl’s locker room. The community room is now a complete and functional testing center for the school site. Name of Organization: General Lighting Services Description of Services: Electrical Utilities & Technology Date(s) of Service/Schedule: March 2017 Cost of Services: $76,915.00
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| Question: Why did we do this work since we had discussed the possibility of reconfiguring the room and its use, including the arrangement with LGS Recreation? We did since these technology enhancements would serve any future use. |
| Authorize the Assistant Superintendent/CBO to approve agreement with General Lighting Service to provide network wiring and devices for the LGHS Community Room.
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Authorize the Assistant Superintendent/CBO to approve agreement with General Lighting Service to provide network wiring and devices for the LGHS Community Room.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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GLS Tech to community room
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| Greg Medici and Phil English |
| This agreement provides for quick response to establish temporary protection along the fence line and PG&E power & Gas services adjacent to the project excavation. The extensive and concentrated rains required work through the weekend to repair sliding soil that was undermining the fence and PG&E enclosure. After the storms finished additional provisions were established to better protect the eroding areas. Name of Organization: PMK Contractors Description of Services: Grading Date(s) of Service/Schedule: January 2017 - March 2017 Cost of Services: $36,490.00
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| Authorize the Assistant Superintendent/CBO to approve agreement with PMK Contractors Service to emergency storm protection and storm repairs for the project.
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Authorize the Assistant Superintendent/CBO to approve agreement with PMK Contractors Service to emergency storm protection and storm repairs for the project.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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PMK storm damage
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| This change order includes a few different added scope items. Work includes adding power to assist staff and students with opening and closing heavy sound control doors, adds Wenger cabinets at percussion room and installation of existing Wenger cabinets into new building. There was a significant cost savings to re-use the school site existing Wenger cabinets. Other items are enhancements for better long term durability and a small code error correction. Name of Organization: Swenson & Associate Description of Services: General Construction Date(s) of Service/Schedule: March 2017 Cost of Services: $43,260.77
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Even with the additions, all numbers are in line with the project contingency. The increased need for the Wenger cabinets was due to an increase in the number of music students and the instrument choices they make.
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| Authorize the Assistant Superintendent/CBO to approve Change Order #6 with Swenson & Associates for additional work performed on the project.
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Authorize the Assistant Superintendent/CBO to approve Change Order #6 with Swenson & Associates for additional work performed on the project.
Passed with a motion by Katherine Tseng and a second by Doug Ramezane. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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Swenson CO 6
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| There was no board correspondence. |
| Communication from individuals/organizations regarding district programs/services - Board Correspondence shall include any formal, written correspondence directed to the Board (including electronic communication). The Board Clerk shall report regarding the subject of all such correspondence received prior to this meeting and such correspondence shall be made available upon request, pending consideration of issues regarding confidentiality. |
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Ms. Tseng attended the MetroEd Board meeting, featuring student presentations; also attended the SCCSBA (Santa Clara County School Board Association) Legislative Brunch.
Ms.Chang attended the SCCSBA Legislative Brunch and the APISBMA (Asian Pacific Islander School Board Member Association) event regarding electronic records and the Public Records Act/Brown Act,
Mr. Ramezane expressed appreciation for the work of Mr. John Guerra and Mr. Kevin Rogers (LGHS) for their work to find storage for the Lions Club Snack Shack (which raises funds for LGHS). |
| Trustee reports on affiliated organizations, school meetings and committees |
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Approve the Consent Calendar as presented.
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Approve the Consent Calendar as presented.
Passed with a motion by Cynthia Chang and a second by Katherine Tseng. |
Yes Cynthia Chang.
Yes Robin Mano.
Yes Doug Ramezane.
Yes Rosemary Rossi.
Yes Katherine Tseng.
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| Action on all Consent Calendar items will be acted upon in one motion unless a board member or the superintendent requests that any such item be removed from the Consent Calendar for discussion by trustees or any interested party. |
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| Carrie Bosco |
The following novels are being recommended for adoption: - I am the Messenger: Markus Zusak
- Zeiton: Dave Eggers
- The Alchemist: Paulo Coelho
Tonight, they are being presented for final review and adoption.
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Approve the adoption of the following titles for inclusion on the district's Approved Instructional Materials listing: - I am the Messenger: Markus Zusak
- Zeiton: Dave Eggers
- The Alchemist: Paulo Coelho
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Instructional Materials English 12
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| Philip English |
Ratify Measure E and non-Measure E contracts under $10,000 - listed in the attachment.
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Measure E 3 14 17
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Approve the Classified Personnel Report, March 14, 2017, as presented.
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CL 3 14 17
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| There was no comment. |
| An opportunity for the public to comment on items not on the agenda. |
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| The meeting was adjourned at 8:50 p.m. |
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| Present | Cynthia Chang |
| Present | Robin Mano |
| Present | Doug Ramezane |
| Present | Rosemary Rossi |
| Present | Katherine Tseng |
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